Code of Safe Practices

To New Employees:

We welcome you as a new member of the Industrial Commercial Systems (ICS) team. As you begin your employment, we want to emphasize that your health and safety is uppermost in the minds of management. We want to emphasize that preventing accidents and injuries is the responsibility of everyone and you should become thoroughly knowledgeable with and observe all safety practices and rules. Adherence to company safety rules and regulations will ensure that your employment with us will be safe and profitable.

To All Employees:

ICS earnestly requests your cooperation in preventing accidents. Safety is not the sole responsibility of management, supervisors, or field workers alone; it is the responsibility of every employee every minute of the day. Your responsibility for safety is continuous.

You should know and understand the general safety rule stated herein and the specific safety rules pertaining to the operation of your particular job.

You are expected to use proper care in your work for your sake and the sake of fellow employees working around you. If your co-workers are not careful and perform their work improperly, call his/her attention to it. If he/she persists, report it to your supervisor.  Safety can only be accomplished with the complete cooperation of all ICS employees.

Because we are engaged in many diverse activities, some work assignments require special protective equipment. Ask your supervisor what safety equipment and measures are necessary for your assignment. Be watchful for the safety of visitors, contractors, and fellow employees.

Contractors and visitors must comply with all ICS company rules and regulations. Report any conflicts to your supervisor.

Good housekeeping reflects your interest in your surroundings. A clean operation is usually a safe operation. You are responsible for sharing in the cleanliness of community areas, such as break rooms and restrooms. Do your part to keep them clean. (top of page)

Reporting Unsafe Conditions

If you see any condition, practice, or method of working in your area which looks dangerous to you, report it to your supervisor immediately. If you observe conditions of great or unusual hazard which you are not familiar, obtain proper instructions from your supervisor before you proceed. Under no circumstances should you take unnecessary risks.  

Reporting Injuries and Illnesses

If you feel ill or believe that someone working with you is ill, report it to your supervisor immediately.

Immediately report any injury to your supervisor, no matter how slight (immediately is interpreted as not more than one hour after the injury). You have the responsibility for reporting a work-related injury on the first day it happens or the first day you are aware it happened. 

YOU have the same responsibility to report any property damage immediately to your supervisor.

ACCIDENT AND INJURY REPORTING AND INVESTIGATION

1.     All work-connected accidents, even though not resulting in injury or illness, must be reported by the employee to his/her supervisor.

2.     All work-related accidents resulting in injury or illness, however minor, must be reported by the employee to the supervisor.

3.     All work-related injuries or illnesses, which require treatment by a physician, will be investigated by the Safety Committee, the causative factors determined, and practical measures to abate the hazard shall be installed. (top of page)

HANDLING EMERGENCIES

How to react to an emergency depends on who is involved, the extent of personal and property damage (or threat of damage), and the training you have had.  You won’t know how you will react until there is a real emergency. However, everyone should be as prepared as possible, as emergencies are a part of life. How well you control your emotions could determine your or a co-worker’s survival.

In most cases, planning for an emergency makes the difference.  Here are a few things your can do to help you plan for an emergency:

1.     Practice controlling your emotions. This is not easy but you can do much to increase this control when you convince yourself that it could save a life.

2.     Spend some time and thought on how you would handle different kinds of emergencies. It will surprise you when an emergency arises how much of your self-training will apply to any situation.

3.     Tell yourself over and over to stop long enough to understand what needs to be done. Just doing something is NOT enough. You must do the right thing. Many people have suffered severely because someone ran for help when they should have stayed and applied a minor amount of first aid.

FIRST AID AND EMPLOYEE HEALTH

Medical emergencies can occur without warning and can require immediate action. To respond to such emergencies, adequate first aid training is required.

1.     The office and company vehicles are equipped with first aid kits, and are inspected and replenished on a regular basis.

2.     Each job location has emergency phone numbers posted in prominent places.

3.     Eye or eye/face wash stations and showers are available in areas where hazardous chemicals and materials are present. The facilities will be inspected on a monthly basis.

4.     All injuries, no matter how slight, should be reported to your supervisor.

5.     If employees are exposed to noise levels above 85 db at the company’s location, an audiometric hearing conservation program will be put into effect. Hearing baselines will be established and annual audiometric testing will be conducted.

If a hearing shift is detected, the employee will be tested again and be notified of the results. If the particular employee is exposed to high noise levels, then the employee will be assigned a job where such noise levels do not exist or be required to wear hearing protection at all times in high noise level areas.

6.     All Foremen for Industrial Commercial Systems are required to be CPR-First Aid certified. We strongly recommend that all employees become CPR-First Aid certified. (top of page)

EMPLOYEE PERSONAL CONDUCT

Industrial Commercial Systems, Inc. has established and endorsed various rules and regulations for the safety of the employees. However, sometimes it is necessary to impose sanctions or restrictions on an employee who is not following proper work procedures, safety procedures or other elements of stated policy.

Each supervisor is held accountable for his/her employee’s proper work performance. Thus, it is the supervisor’s responsibility to hold the employee’s accountable for his/her performance.

Each employee’s voluntary compliance with these rules will assist in providing a safe and productive workplace. On the other hand, the rules and regulations must and will be strictly enforced. If we fail to do so, ICS can be sited by CAL/OSHA for non-compliance. You should be familiar with and follow the following rules:

1.     Obey Industrial Commercial System, Inc.’s safety rules.

2.     Use safety and personal protective equipment prescribed for your particular job.

3.     Report observed hazards to your foreman.

4.     All work-related accidents resulting in injury or illness, however minor, must be reported by the employee to the supervisor. Access to the first aid kit should be through your supervisor.

5.     Yield right-of-way to personnel who are handling materials or using powered equipment.

6.     Restrict smoking to authorized areas only.

7.     The personal possession of dangerous objects, such as firearms, explosives and illegal knives is forbidden.

8.     The personal possession and/or being under the influence of alcohol will result in dismissal.

9.     The personal possession and/or use of non-prescribed narcotics or dangerous drugs will result in dismissal.

10. Everyone must walk, not run, in all ICS areas of operation.

11. No horseplay is permitted on any ICS jobsite. This includes any alteration of normal job activities that may or may not result in injury.

Remember: Safety depends on you! Usually common sense is the best rule. THINK and plan ahead.  Watch for the other guy and watch out for yourself. (top of page)

HOUSEKEEPING

Most accidents are a combination of things. Many times you can violate the safe working rules without causing an accident. But you could break a rule when the other parts of the accident are present, waiting to turn your accident into a disaster.

Not every dangerous act produces an accident. But no accident is ever produced unless one or more dangerous acts are committed.

Everyone is responsible for maintaining a clean, safe working area at all times. Housekeeping cannot just be fair, it must be excellent at all times for the sake of safety. Excellent housekeeping is a sign of good safety. A messy work area can always be counted on to produce accidents.

1.     Trash cans and dumpsters should be emptied on a regular basis. Overhanging objects or long pieces of wood could cause injury.

2.     Keep exits, entrances, and aisle ways clear; observe established aisles when passing through work areas.

3.     Pallets should be laid flat on the floor. Do not lean them against racks, poles, dumpsters, walls, etc.

4.     Keep work areas neat, orderly and free of trip hazards such as extension cords, air hoses, loose tools, etc. All aisles MUST be kept clear.

5.     Slipping hazards may be caused by oil, water or other liquids that have been spilled or leaked on the floor. If you spill the liquid; clean it up; if help is required then notify your supervisor.

6.     Pick up your tools, scrap and other items from the work area so that no one will slip or trip on them.

7.     Oily rags must be placed in a covered metal container.

8.     Keep debris from blocking access to ladders, electrical equipment and other important areas in case of emergencies.

9.     Never leave nails or spikes sticking up in boards or planks. Promptly remove them or bend them ever when found.

10. Never pick up sharp objects with your bare hands.

11. Dispose of trash or litter in the proper refuse container.

12. If a cover from any floor opening has been removed for any reason, the opening must be protected.

13. Keep materials orderly.  Prevent piles from falling or shifting. Provide tie-downs or support/chocks as necessary.

14. Don’t let trash, dust, scraps, oil or grease accumulate. Make good housekeeping part of the job. Remove trash piles as soon as they build up. (top of page)

General Safety Rules

1.     If you think something may be unsafe, it more than likely is. Report all hazardous conditions to your supervisor immediately for corrective action.

2.     Smoking is only permitted in the designated areas.

3.     Obey all warning signs; they are for your protection.

4.     Authorization for medical treatment must be given by your supervisor for on-the-job injuries before obtaining medical attention.

5.     Failure to report an injury that happened on the job, within one hour of injury will result in disciplinary action, up to and including termination.

6.     The use or possession of illegal drugs or alcohol on the job is strictly prohibited.

7.     Horseplay is strictly prohibited.

8.     Jewelry, including rings and bracelets must not be worn when operating machinery or equipment.

9.     Special safety equipment is provided for your protection. Use it when it is required.  Keep it in good condition. Report any loss or damage immediately.

10. Do not tamper with operating machinery. Adjustments that are necessary must be performed by authorized personnel only.

11. Compressed gas or air must not be used to dust off hands, face or clothing unless the air pressure nozzle is rated at 10 psi or less.

12. Warn other employees of the hazards created by your work activities. Don’t allow others to be victimized by known hazards on the job.

13. When lifting, bend your knees, not your back. Lift with your legs, they are 10 times stronger than your back muscles. If the load is too heavy, ask for help.

14. Only authorized workers are permitted to operate heavy equipment.

15. Do not make any adjustments or repairs on any machinery, equipment or tools. If it needs repaired, return it to the office for repairs.

16. Keep out of hazardous areas or any job area where you have not been assigned or safety trained to work.

17. Check for the safety of your co-workers before starting any machinery, opening valves, switches, etc. Have all protective guards in place before starting.

18. Lock-out, block, bleed off air, etc. as required to prevent movement.

19. A fire watch is to be maintained while any fire, welding sparks, etc. are being caused. This person is to stand by with appropriate fire extinguisher and all other necessary equipment until the job is secure. (top of page)

TOOLS, EQUIPMENT & MACHINERY

1.     Do not operate or attempt to repair equipment unless authorized to do so.

2.     Use caution with all tools, any tool can be dangerous. When using knives, cut away from yourself and others. 

3.     Machines or equipment are not to be operated if safety devices are not functioning properly.

4.     Defective electrical conditions should be reported immediately to your supervisor.

5.     Compressed gas cylinders must always be stored standing upright and chained in place or approved racks. Safety caps must be in place whenever cylinders are in a stored condition.

HAND TOOLS AND EQUIPMENT

1.     All hand tools must be kept clean and in good repair and used only for the purpose for which designed.

2.     Tools having defects that will impair their intended operation or render them in any way unsafe for use must be removed from service immediately.

3.     When work is being performed overhead, tools not in use must be secured or placed in holders.

4.     Throwing tools or materials from one location to another, from one employee to another or dropping them to lower levels is not permitted.

5.     Only “non-sparking” tools must be used in locations where sources of ignition may contribute to a fire or explosion.

6.     Power tools must be inspected, tested and determined to be in safe operating condition prior to use. Continued periodic inspections must be made to assure safe operating condition and proper maintenance.

7.     The use of cranks in hand-powered winches or hoists is prohibited unless the hoists or winches are provided with positive, self-locking dogs. Hand wheels without projecting spokes, pins or knobs should be used.

8.     Portable power nailing and stapling tools must be equipped with safety mechanisms and operable only when held against the work surface with a force of at least five pounds more that the weight of the fully-loaded tool. In addition, it must be necessary to operate a trigger or switch for each fastener driven. These two actions must be separate.

9.     Manufacturers’ prescribed safe operating pressures for hydraulic hoses, valves, pipes, filters and other fittings must not be exceeded.

10. All hydraulic or pneumatic tools which are used on or around energized lines or equipment must be equipped with non-conducting hoses having adequate strength for the normal operating pressures.

11. Loose, fringed or frayed clothing, loose, untied, long hair, dangling jewelry, rings, chains, or wrist watches must not be worn while working with any power tool or machine.

12. Don’t carry sharp tools in clothing. Always use the proper carrying case or tool kit.

13. Use tools only for the purpose for which they were intended.

14. Keep any personal tools and equipment in good condition at all times. They will be inspected just as company tools.

15. Inspect all impact tools for mushroomed heads.

16. Do not hammer on wrenches or use a pipe for an extension.

17. Do not use a file without a handle. Do not use a file as a pry tool.

18. When using a pry bar, make sure that your balance and footing are secure before exerting your full force.

19. All portable power tools must be grounded or double insulated.

20. Only use those power tools which you are authorized to use.

21. All power tools must be equipped with guards, as required.

LADDERS

This procedure outlines the requirements for the purchase, use and inspection of ladders.

General Requirements:

1.     Only OSHA approved ladders are allowed on any ICS jobsite. This would be Class I industrial wooden or fiberglass ladders only.

2.     Straight and extension ladders require non-skid feet.

3.     Straight and extension ladders and stepladders are to be tied or secured when in use. At least ½” rope, 6 feet in length, should be applied to the top rung for this purpose.

4.     Metal ladders should not be used if a fiberglass one is available. Metal ladders are not as safe as fiberglass ladders.

5.     Portable ladders must be placed on a substantial base, and the area around the top and bottom of the ladder must be kept clean.

6.     Ladders will not be used in the horizontal position or used as platforms, walkways or scaffold.

7.     Ladders are not to be placed in passageways, doorways or any location where they may be displaced by work activities around them, unless protected by barricades or guards.

8.     Side rails of ladders must extend at least 36 inches above the landing or grab rails will be provided.

9.     The use of ladders with broken or missing rungs, broken or split sides rails, or other faulty or defective construction is prohibited.

10. Ladders that have open and hollow rungs and showing signs of excessive corrosion and wear must be replaced.

11. All ladders will be inspected on a regular basis and tagged “unsafe to use” or “do not use” when beyond that repair. Unsafe ladders should be returned to the shop for destruction.

12. When climbing a ladder, face the ladder and keep hands free for climbing.

13. Don’t stand on the top three rungs of a straight ladder without handholds unless you are protected by a safety belt.

14. Immediately remove damaged ladders from use when any unsafe condition is noted.  Return damaged ladders to the shop for destruction.

15. Place ladders at approximately a 75-degree angle, or place the bottom of the ladder one foot back for every four feet in height.

16. Don’t place planks on the top of stepladders.

17. Don’t stand on the top two steps of a stepladder.

18. Don’t paint or coat wooden ladders with dark coatings or colors as this may impair the inspection of the ladder.

19. Painted or coated ladders which cannot be properly inspected should be removed from service.

20. Don’t tie ladders together in order to get more height or other support for which ladders were not intended.

21. Do not use metal ladders within four feet of exposed live electrical parts.

22. Portable metal ladders should be marked:

CAUTION: DO NOT USE AROUND ELECTRICAL EQUIPMENT

(top of page)

ELECTRICAL SAFETY

1.     Report any observed hazards to life or property immediately.

2.     All electrical equipment used for diagnostic, therapeutic, or monitoring purposes must be provided with a three-wire power cord and a three pin grounding type plug.

3.     All electrical equipment and appliances such as vacuum cleaners, polishers, vending machines, etc. must be equipped with a three-wire ground or be double insulated.

4.     All portable tools and equipment must be equipped with a three-wire ground or be double insulated.

5.     All new equipment and appliances used throughout the operations must be inspected for safety prior to use.

6.     Extension cords should be avoided when possible. All cords must be three-wire ground equipped.

7.     Wiring and cords with frayed or deteriorated insulation should be promptly repaired or replaced.

8.     Equipment with long cords and extension cords present a trip hazard to workers and the public. CAUTION anyone walking or working in the area of the hazard.

9.     Do not leave equipment with long cords or extension cords in aisles or walkways unattended. Disconnect and store them before leaving.

10. Multiple plug adaptors should not be used.

11. In wet or damp locations, use electrical tools and equipment that are approved for this type of exposure.

12. Electrical equipment or connections should never be handled with wet hands.

13. Be careful not to spill liquids on electrical equipment or appliances, i.e., coffee, water, soda, etc. If a spill occurs, carefully turn off the equipment or appliance immediately and contact a qualified service person.

14. Wet or malfunctioning instruments or equipment should be unplugged and TAGGED to caution co-workers of the hazard.

15. All electrical equipment and appliances should be LOCKED OUT or unplugged before troubleshooting is attempted.

16. Anyone who may inadvertently receive an electrical shock should report the incident to the Safety Coordinator immediately, no matter how slight.

17. If the fuses on equipment blow frequently, the possibility of a short circuit or overload is likely. Report any problems immediately for further investigation.

Be familiar with first aid for electrical shock. (top of page)

FIRE SAFETY

1.     No device or attachment facilitating or permitting mixture of air or oxygen with combustible gases prior to consumption, except at the burner or in a standard torch or blowpipe, shall be allowed unless approved for the purpose.

2.     The user shall not transfer gases from one cylinder to another to mix gases in a cylinder.

3.     Acetylene gas shall not be brought in contact with unalloyed copper except in blowpipe or torch.

4.     Oxygen shall never be used from cylinders through torches or other devices equipped with shutoff valves, without reducing the pressure through a suitable regulator attached to the cylinder valve or manifold.

5.     Fuel gas shall never be used from cylinders through torches or other devices equipped with shutoff valves, without reducing the pressure through a suitable regulator attached to the cylinder valve or manifold. Exception: low pressure containers of propane or MAPP gas.

6.     Cylinders, valve regulators, hose and other apparatus and fittings containing or using oxygen shall be kept free from oil and grease. Oxygen cylinders and apparatus and fittings shall not be handled with oily hands, gloves or greasy materials.

7.     When moving compressed gas cylinders by crane, suitable cradles shall be used in order to reduce the possibility of dropping. Ordinary rope slings or electro-magnets shall not be used.

8.     Oxygen and fuel gas cylinders shall be placed far enough away from the welding position that they will not be unduly heated by radiation from heated materials, by sparks or slag, or by misdirection of the torch flame.

9.     No gas welding or cutting shall be done in or near rooms or locations where flammable liquids or vapors, lint, dust or loose combustible stocks are so located or arranged that sparks or hot metal from the welding or cutting operations may cause ignition or explosion of such materials.

10. When such welding or cutting must be done above or within ten feet of combustible construction or noncombustible shields shall be interposed to protect such materials and persons from sparks and hot metal or oxide.

11. One or more portable fire extinguishers of a suitable type shall be kept at the location where welding or cutting is being done.

12. When welding or cutting is done above or within ten feet of combustible construction or material, a fire watch shall be kept to make use of fire-extinguishing equipment, if needed.

13. A fire watch shall be maintained for at least a one half hour after completion of cutting of welding operations to detect and extinguish possible smoldering fires. This time may be increased in extremely flammable areas or wood frame buildings. (top of page)

HARD HATS AND SAFETY GLASSES

Not wearing a hardhat or safety glasses are the two most common infractions to ICS company safety rules. Ironically, these are two of the simplest guidelines to follow.

It is the safety policy of Industrial Commercial Systems, Inc. that all employees on any ICS jobsite wear a hard hat at all times. Even though some general contractors/owners do not require hard hats to be worn on their jobsites, ICS company policy takes precedence.

Two exceptions to ICS hardhat policy are as follows:

a. When working in a confined space where the hard hat hinders the ability to perform the necessary task, the hard hat may be removed and placed within easy reach and must be placed upon the employee’s head immediately upon completion of task.

b. The jobsite is shut down for a meal break.

Safety glasses are provided to each employee by ICS upon employment. 

If at any time an employee is working without either their hardhat or safety glasses (when applicable) they will be issued an Employee Warning Notice and lose their safety incentive credits for the month. Multiple violations for hardhat or safety glasses will result in disciplinary action, up to and including termination. (top of page)

SAFETY EQUIPMENT GUIDELINES

 

All Jobsite

Gov't Jobs

Sparks / Debris Fly

Loading / Unloading Material

All Power Tools

Loud Areas (Over 80 db)

Hardhat

X

X

 

 

 

 

Safety Glasses

* See Note

 

X

 

X

 

Gloves

* See Note

 

X

X

 

 

Steel Toe Boots

 

X

 

 

 

 

Working Boots

X

 

 

 

 

 

Face Shield / Goggle

 

 

X

 

 

 

Earplugs

 

 

 

 

 

X

NOTE: Some jobsites require safety glasses and gloves to be worn at all times. If this is a requirement of the job, that guideline must be followed.

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